2020 Operations and Compliance Virtual Course 

Schedule-at-a-Glance

October  19 – 22 
Noon – 4:30 p.m. CDT / 1 – 5:30 p.m. EST / 10 a.m. – 2:30 p.m. PST
Online Virtual Event
 
 

Day 1 - October 19

Noon – 1 p.m. CDT Welcome and Re-Branding
Discussion of the course going forward; Bayh-Dole/NIST changes; what attendees need across the board.
1 - 1:15 p.m. CDT Break
1:15 – 2:30 p.m. CDT Breakout Sessions
 
Session A1
Pre-Disclosure Considerations: What Happens Before the Disclosure Is Submitted and Why We Need to Know
Moderator:
Julie Kelley, Augusta University
Panelists:
Khera Douglas, KLD Enterprises, LLC
Gina Smutz, Washington University in St Louis (WUSL)
Chat Manager:
Jessica Mandl, Skysong Innovations
 
In this session, we will cover Intellectual Property (IP) policies and agreements that may affect (or provide more information about) a disclosure. Attendees will learn the key components of IP policies as well as the different ways agreements might affect an institution’s intellectual property and the information such agreements might provide a technology transfer office.
 
Session A2
Invention Compliance: Disclosure Intake
Moderator:
Michele O’Shea, Borman & Company
Panelists:
Patrick Rikli, Skysong Innovations
Alex Sanders, Augusta University            
Chat Manager:
Bethany Loftin, National Institute of Standard and Technology (NIST)
 
This session will review disclosure documents and data elements required for Bayh-Dole Invention Reporting.

Session A3
IIAs and Other Adventures in Shared Ownership
Moderator:
TBA
Panelists:
Linda Kesselring, Emory University
Eric See, Cedars-Sinai Medical Center
Chat Manager:
TBA
 
Collaborative research frequently ends with jointly owned inventions – which come with a unique set of risks and liabilities. Inter-Institutional Agreements (IIA) are used by TTOs to manage these relationships. The IIA covers ownership, patent prosecution, marketing, reporting and licensing – and financial obligations. This session will examine several of the main components involved in working with inter-institutional agreements, focusing on the implications in the disclosure process.
2:30 – 3 p.m.  CDT Break
3 – 4:15 p.m.  CDT Breakout Sessions

Session B1

The Invention Disclosure – Why It’s Important to Ask the Right Questions
Moderator:
Khera Douglas, KLD Enterprises, LLC
Panelists:
Julie Kelley, Augusta University
Patrick Rikli, Skysong Innovations
Gina Smutz, Washington University in St Louis (WUSL)
Chat Manager:
Jessica Mandl, Skysong Innovations
 
This session will cover the overall process of disclosing an invention, including why inventions are disclosed and the role of the technology transfer office. Attendees will learn the key components of a disclosure and why it is important to gather accurate and complete information. This session will also describe how the administrative team can effectively manage data to assist with licensing and compliance.
 
Session B2
Invention Compliance: Troubleshooting and Dealing with Rejection
Moderator: Becky Hernandez, Caltech
Panelists:
Michele O’Shea, Borman & Company
Alex Sanders, Augusta University
Chat Manager:
Bethany Loftin, National Institute of Standard and Technology (NIST)
 
This session will discuss invention reporting, tracking, EIR rejections, communications and data to support invention diligence and certifications/closeouts.
 
Session B3
Internal Revenue Sharing Considerations
Moderator:
TBA
Panelists:
Linda Kesselring, Emory University
Eric See, Cedars-Sinai Medical Center
Chat Manager:
TBA

This session will review the implications of agreement terms and status, understanding royalty distribution policies, communicating with participants, establishing standard distribution processes, and avoiding obstacles. The panel will provide useful tools and examples for the technology transfer professional.

 

Day 2 – October 20

Noon – 12:10 p.m.  CDT Welcome
12:10 – 1:30 p.m.  CDT Breakout Sessions
 
Session C1
Patent Definitions and US Prosecution
Moderator:
Brittany Butler, University of Chicago
Panelists:
Sao-Mai, University of Chicago
Jessica Mandl, Skysong Innovations
Chat Manager:
Khera Douglas
 
In this session, attendees will learn about the different types of patents, and get a closer look at the US patenting process including office actions, restriction requirements, notices of missing parts, advisory actions and requests for continued examinations.
 
Session C2
Bayh-Dole Patent Requirements
Moderator:
Bethany Loftin, National Institute of Standard and Technology (NIST)
Panelists:
Becky Hernandez, Caltech
Patrick Rikli, Skysong Innovations
Chat Manager:
Michele O’Shea, Borman & Company
 
This session will provide detail on the Bayh-Dole requirement related to patent filings including a breakdown of the 1980 and 2018 difference in relation to patents.  
 
Session C3
Who Pays the Bills? And What About Start-Ups...
Moderator:
TBA
Panelists:
Linda Kesselring, Emory University
Eric See, Cedars-Sinai Medical Center
Chat Manager:
TBA

This session will discuss some practical ways to simplify and improve the legal invoice review process and strategies to ensure prompt and full payment. Lastly, what to do with delinquent accounts, default letters, termination letters, payment plans, write-off requests, and the special challenges that start-ups can bring.
1:30 – 2 p.m.  CDT Break
2 – 3:30 p.m.  CDT Breakout Sessions
 
Session D1
Data Management
Moderator:
Michele O’Shea, Borman & Company
Panelists:
Khera Douglas, KLD Enterprise, LLC
Julie Kelley, Augusta University
Chat Manager: 
Brittany Butler
 
In this session, we will discuss how the different offices capture the data, communicate with outside parties and how that data is added to the informational tools used by the different institutions represented by the moderator and panelists.
 
Session D2
Bayh-Dole Patent Requirements
Moderator:
Bethany Loftin, National Institute of Standard and Technology (NIST)
Panelists:
Becky Hernandez, Caltech
Patrick Rikli, Skysong Innovations
Chat Manager:
Michele O’Shea, Borman & Company
 
This session will provide detail on the Bayh-Dole requirement related to patent filings including a breakdown of the 1980 and 2018 difference in relation to patents.
 
Session D3
Communications (Inside and Out)
Moderator:
TBA
Panelists:
Linda Kesselring, Emory University
Eric See, Cedars-Sinai Medical Center
Chat Manager:
TBA
 
This session will discuss what potential key moments in the tech transfer cycle need to be communicated to other team members and how best to communicate that message. Further discussion will focus on utilization of database triggers, automated e-mails, and other strategies useful in getting all team members on the same page.
 

Day 3 – October 21

Noon – 12:10 p.m.  CDT Welcome
12:10 – 1:30 p.m.  CDT Breakout Sessions

Session E1

Agreements Primer: Tools for Tech Transfer Offices
Moderator:
Andrew Grier, University of Georgia
Panelists:
Brittany Butler, University of Chicago
George Chellapa, University of Chicago
Chat Manager:
Sao-Mai Nguyen-Mau
 
In this session, we will discuss the types of agreements used to transfer information, materials, research, and IP rights, which include CDAs/NDAs, MTAs, sponsored and collaborative research agreements, IIAs, and others
 
Session E2
Compliance: Federally Funded Agreements
Moderator:
Becky Hernandez, Caltech
Panelists:
Michele O’Shea, Borman & Company
Gina Smutz, Washington University in St Louis (WUSL)
Chat Manager:
Alex Sanders
 
This session will discuss federal funding in subcontracts (money in/out) and 3rd party federal flow down.
 
Session E3
SOPs for Agreement Compliance
Moderator:
TBA
Panelists:
Linda Kesselring, Emory University
Eric See, Cedars-Sinai Medical Center
Chat Manager:
TBA
 
Your office has just completed the signing of a new agreement or maybe you are faced with maintaining an existing agreement, what actions can be taken to position your TTO to ensure that your partners are living up to their end of the deal? This session will focus on agreement compliance, both financial and non-financial terms. Learn about instituting pre-agreement procedures that enhance post-license compliance, using checklists, correspondence templates, and your database as tools for enhancing post-license compliance, all while building and maintaining good relationships with your partners.
1:30 – 2 p.m.  CDT Break
2 – 3:30 p.m.  CDT Breakout Sessions

Session F1

Anatomy of License
Moderator:
George Chellapa, University of Chicago
Panelist:
Brittany Butler, University of Chicago
Chat Manager:
Andrew Grier
 
Whether you are involved in license maintenance, finance, or patent administration, you need to understand license agreements to effectively do your job. This session will give participants an overview of the common terms found in a license agreement, its importance and the differences between various types of license agreements. The session will close with a case study, where the participants will work through an exclusive license agreement to gain hands-on experience in reading and understanding a license agreement.
 
Session F2
Compliance: Utilization
Moderator:
Patrick Rikli, Skysong Innovations
Panelist:
Becky Hernandez, Caltech
Chat Manager:
Michele O’Shea, Borman & Company
 
In this session, we will go over federal utilization requirements and collecting and tracking the data.
 
Session F3
Agreement Compliance, Part II
Moderator:
Bethany Loftin, National Institute of Standard and Technology (NIST)
Panelist:
Khera Douglas, KLD Enterprises, LLC
Chat Manager:
Jessica Mandl
 
This session will be a continued discussion of the previous session’s topics and will go into more advanced agreement compliance and troubleshooting. 
 

Day 4 – October 22

Noon – 12:10 p.m.  CDT Welcome
12:10 – 1:30 p.m.  CDT Breakout Sessions
 
Session G1
Tracking IP Expenses
Moderator:
Alex Sanders, Augusta University
Panelist:
Jessica Mandl, Skysong Innovations
Chat Manager:
Julie Kelley
 
In this session, we will discuss why diligent tracking of IP expenses is so important. We will also share tips and tricks used by our respective offices to track these expenses more accurately. Attendees will also learn more about revenue brought in by the TTO and how to make sure it is distributed correctly.
 
Session G2
Advanced Topics: Data Integrity, Metrics and Reporting
Moderator:
TBA
Panelists:
Linda Kesselring, Emory University
Eric See, Cedars-Sinai Medical Center
Chat Manager:
Khera Douglas
 
We all know the infamous truism “garbage in, garbage out.” What can we each do to improve data integrity and therefore office metrics and reporting? This session will provide an introduction to TTO metrics, the AUTM survey, and reporting. We will share some practices to address data integrity needs, such as required fields, exception reports and queries, as well as some strategies for updating or correcting missing data.
1:30 – 2 p.m.  CDT Break
2 – 4 p.m.  CDT Closing Session

Tips and Tricks
Moderator: Khera Douglas, KLD Enterprises, LLC
Panelists:
Operations and Compliance Committee
Chat Manager:
Michele O’Shea, Borman & Company
 
In this session, we will demonstrate administrative tips & tricks to make your day-to-day work life easier. We will show you tricks for creating quick-parts in Outlook, formulas that can be very useful in Excel, how easy it is to create a macro in Word, and much more! We will ask attendees to share their tips and tricks with the group as well.